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Your Name
Your Mailing Address
Your Phone Number
Your Email Address
The Date formatted as “Month Day, Year” (e.g. October 15, 2018)
Recipient’s Name
Recipient’s Title
Recipient’s Company
Recipient’s Mailing Address
A salutation greeting with Recipient’s name
The first paragraph expresses your sincere appreciation. Make your thank-you note warm and personal.
The second paragraph reemphasizes your strongest qualifications and connects the reader back to something
specific you discussed during the interview. This will help the reader remember you as an individual if they
interviewed multiple for the position. Draw attention to the good match between your qualifications and the
job requirements.
The final paragraph reiterates your interest in the position. Use the opportunity to provide or offer
supplemental information not previously given or discussed. Restate your appreciation for the interviewer’s
time and consideration.
A complimentary closing,
Your signature
Your Name
NOTE: Handwritten thank-you notes would be more concise, typically considering all three paragraphs into
one shorter one. You would also not need to include the formal contact information formatting at the top if
sending handwritten or as the body of an email. It is recommended that all thank-you notes be sent within 24
hours of the interview or career fair, or as soon as possible thereafter.